Keeping transport files in order

Secretary working in paper archive

Keeping well organised filing system for your maintenance records is a strong indicator of good practice being followed, where messy vehicle files indicate potential problems with transport compliance

Hire a consultant to set up your compliance systems so you don’t fall short with your Operator’s Licence undertakings

Typical vehicle file includes but is not limited to the following :

  • maintenance inspection documents
  • MOT
  • Tacho calibration certificate
  • vehicle registration documents
  • current tax information
  • copy of insurance certificate
  • correctly completed record of driver defect reports
  • record of vehicle roadside stops

Operating heavy goods vehicles or buses on the road is a serious matter and it carries many responsibilities for individuals and businesses therefore it is strongly advisable to set up all systems correctly and follow them effectively.

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